AI assistant for caterers: event requests complete in one inbox
A good quote for a party or event starts with the right details: date, location, numbers and dietary requirements. Slimbot asks for these via WhatsApp, e-mail or your website, so you don't have to ask back five times first.
Hello, we'd like a buffet for our company drinks. Can you do that?
Assistant's draft
Good afternoon! Of course. What date is the drinks reception, at which location, and how many guests are you expecting?
CustomiseApprove
Sound familiar?
Customer queries come in everywhere. You answer in one place.
Without Slimbot
WhatsApp on one phone, e-mail in another inbox, DMs in yet another app
Colleagues don't know who has already replied
Questions remain unanswered in the evenings and at weekends
With Slimbot
All channels in one team inbox, on desktop and in the app
Assign, label and add internal notes: everyone sees the status
The AI assistant prepares a draft reply, you approve
In practice
What comes in at caterers and food trucks — and what Slimbot does
"We're looking for a caterer for a company drinks reception in June."
The assistant asks for date, location, number of guests and preferred format (buffet, finger food, lunch). You create the quote yourself.
"Do you also have something for guests without gluten?"
Response from your own knowledge base about what you offer, or the message goes to you. The assistant makes no promises about allergens.
"Can the food truck be at our wedding?"
Date and location are requested and placed alongside your diary; you confirm or adjust.
"We now have 80 guests instead of 60."
The change is added to the conversation and customer card, so the quote is based on the correct numbers.
"Have you received my request?"
A short draft reply that you approve, with what is still needed for the quote.
WhatsApp (example)Example
CustomerHello, we'd like a buffet for our company drinks. Can you do that?
AssistantGood afternoon! Of course. What date is the reception, at which location, and how many guests are you expecting?
Customer12 June in Utrecht, about 50 people. Two are vegetarian.
AssistantThank you! I'll pass it on to the team, who will check the date. You'll then receive a proposal and we'll note the dietary requirements.
Fictional example; names, times and amounts are for illustration.
Try it yourself
Ask a question as a customer of a catering & food trucks
Choose a question and see how the assistant responds. These are pre-written example answers (not live AI). In your own account, the assistant bases itself on your own data, and you decide whether an answer goes automatically or for approval first.
WhatsAppExample
Choose a question on the left to start the conversation.
Fictional example. Names, times and amounts are for illustration.
What it looks like
The real Slimbot inbox
Screenshots from a demo account with example conversations. Not real customers.
Example · desktopExample · app
How it works
Get started in three steps
From sign-up to working channel. You keep your own number.
1
Connect WhatsApp and e-mail
Your existing business number and e-mail address.
2
Enter your offering
Type of catering, service area, minimum numbers and how you quote.
3
Let requests come in
Also via the chat on your website.
Features
What you get
Features that Slimbot has today. No promises we don't keep.
Request complete details
Date, time, location, type of occasion and number of guests: the assistant asks follow-up questions until the team has a complete request.
Note dietary requirements and allergies
Vegetarian, halal, gluten-free or an allergy: the assistant notes it and puts it to your team. The team decides what's possible.
Location and date in view
Customers ask whether you're available on a particular day. Based on your connected calendar, you see this immediately and confirm yourself.
Everything on one customer card
Conversations, requirements, numbers and your quote are kept together, even when multiple colleagues are messaging the customer.
Follow up and review
A reminder when a quote is still open, and after the event a request for a review. Both from your own number.
Smart advice in 3 clicks
What suits your catering & food trucks?
Answer three short questions and see which plan and features we recommend. It's an indication: you choose yourself, and you can cancel monthly.
Step 1 of 3
Free tools
Calculate it, no sign-up required
Two calculators with your own input and visible formula, and answer templates to use immediately. No e-mail address required.
Missed-messages calculator
How many requests are left unanswered or arrive too late? Enter your own estimate. The values below are example values.
Response-time check
How many hours per week is your business unreachable for messages, and what does that mean for your response time?
Three WhatsApp responses for a catering & food trucks business, ready to copy
First response to an event request
Goedemiddag <naam>, bedankt voor uw aanvraag! Om een goede offerte te maken heb ik een paar gegevens nodig: de datum, de locatie, het aantal gasten, het soort gelegenheid en eventuele dieetwensen of allergieën. Daarna ontvangt u van ons een voorstel. Groet, <uw naam>
Check details for the quote
Goedemorgen <naam>, ik zet het even op een rij: <datum> in <plaats>, <aantal> gasten, aanvang <tijd>, dieetwensen: <wensen>. Klopt dit? Dan werk ik de offerte uit. Mist u nog iets, laat het gerust weten. Groet, <uw naam>
Follow-up after the quote
Goedemiddag <naam>, onlangs stuurde ik u een offerte voor <gelegenheid> op <datum>. Heeft u nog vragen, of wilt u iets aanpassen aan het menu of het aantal gasten? Laat het weten, dan denk ik graag mee. Groet, <uw naam>
Adjust names, times and amounts before you send. Fill in the text in <angle brackets> yourself.
From €14.95 per month
Excl. VAT, from the live price list. Start with a free account; a subscription only begins when you accept it.
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