AI assistant for events: visitor questions, requests and updates via WhatsApp
Just before an event, questions flood in: times, parking, tickets, accessibility. Slimbot answers the standard questions from your own visitor information, keeps client requests organised and sends updates to those who want them.
Hi, what time does the festival start on Saturday and can we park our car somewhere?
Assistant's draft
Hi! The doors open on Saturday at 14:00. There's a car park nearby; I'll send you the directions. Are you coming with a group?
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Sound familiar?
Customer queries come in everywhere. You answer in one place.
Without Slimbot
WhatsApp on one phone, e-mail in another inbox, DMs in yet another app
Colleagues don't know who has already replied
Questions remain unanswered in the evenings and at weekends
With Slimbot
All channels in one team inbox, on desktop and in the app
Assign, label and add internal notes: everyone sees the status
The AI assistant prepares a draft reply, you approve
In practice
What events receive — and what Slimbot does
"What time do the doors open and where can I park?"
Answers from your visitor information; if questions fall outside that text, the conversation goes to your team.
"I've lost my ticket."
The assistant asks for name and order number; you look it up in your ticketing system and send it back.
"Is the venue wheelchair accessible?"
A standard answer from your own accessibility information, with referral to a colleague for details.
"We'd like to hire a stand at the trade fair."
Request details of company, desired size and date; the sales team member creates the proposal.
"Are we allowed to bring our own drinks?"
Answer from your house rules, so the team doesn't have to reply to every visitor separately.
WhatsApp (example)Example
CustomerHi, what time does the festival start on Saturday and can we park our car somewhere?
AssistantHi! The doors open on Saturday at 14:00. There's a car park nearby; I'll send you the directions. Are you coming with a group?
CustomerYes, six of us, we're coming in two cars.
AssistantThank you. With two cars, parking is best in the car park. The route and house rules are in the message below.
Fictional example; names, times and amounts are for illustration.
Try it yourself
Ask a question as a customer of an event organiser
Choose a question and see how the assistant responds. These are pre-written example answers (not live AI). In your own account, the assistant bases itself on your own data, and you decide whether an answer goes automatically or for approval first.
WhatsAppExample
Choose a question on the left to start the conversation.
Fictional example. Names, times and amounts are for illustration.
What it looks like
The real Slimbot inbox
Screenshots from a demo account with example conversations. Not real customers.
Example · desktopExample · app
How it works
Get started in three steps
From sign-up to working channel. You keep your own number.
1
Prepare your visitor information
Times, floor plan, parking, accessibility, house rules and your ticket policy.
2
Connect channels
WhatsApp, e-mail and the chat on the events site.
3
Choose how autonomous
Per question type: draft for approval, or the assistant answers itself.
Features
What you get
Features that Slimbot has today. No promises we don't keep.
Visitor information always answered
Times, location, parking, accessibility: the assistant answers from the text you prepare yourself, even in the evening.
Messages to a list
A change or practical information to visitors who may message you, via a campaign from your own number.
Requests from clients
A company party or festival requested via e-mail, chat and WhatsApp in one place; date, number of guests and budget requested.
Team in one inbox
Organisation, crew and catering management see the same conversations and assign matters to each other.
Feedback afterwards
A brief request for a review or response, one day after the event.
Smart advice in 3 clicks
What suits your events?
Answer three short questions and see which plan and features we recommend. It's an indication: you choose yourself, and you can cancel monthly.
Step 1 of 3
Free tools
Calculate it, no sign-up required
Two calculators with your own input and visible formula, and answer templates to use immediately. No e-mail address required.
Missed-messages calculator
How many requests are left unanswered or arrive too late? Enter your own estimate. The values below are example values.
Response-time check
How many hours per week is your business unreachable for messages, and what does that mean for your response time?
Three WhatsApp replies for an event organiser, ready to copy
Practical information in advance
Hoi <naam>, over <aantal> dagen is het zover: <evenement> op <datum> bij <locatie>. De deuren gaan open om <tijd>. Parkeren: <parkeerinfo>. Neem je ticket (QR-code) en een geldig ID mee. Tot dan! <organisatie>
Change or last-minute update
Beste <naam>, een belangrijke wijziging voor <evenement>: <wijziging>. Voor alle andere zaken blijft de informatie in je mail gelijk. Vragen? Reageer gerust op dit bericht. Groet, <organisatie>
Question to a client after a request
Goedemiddag <naam>, bedankt voor uw aanvraag voor <type evenement>. Om een voorstel te maken heb ik nog nodig: de gewenste datum, het aantal gasten, de locatie en uw budgetindicatie. Daarna ontvangt u een voorstel van ons. Groet, <uw naam>
Adjust names, times and amounts before you send. Fill in the text in <angle brackets> yourself.
From €14.95 per month
Excl. VAT, from the live price list. Start with a free account; a subscription only begins when you accept it.
No. Tickets remain in your own ticketing system. Slimbot answers the questions around them and can send a payment link for a standalone product.
Am I allowed to message all visitors just like that?
Only people you may contact, for example because they contacted you themselves or gave permission. Slimbot is not a tool for unsolicited mass messages.
Does it work for a one-off event?
Yes. You prepare the information for that event; the subscription can be cancelled monthly, so you're not tied to a long term.
Can the assistant create a quote for a client?
No. It asks for date, guests and wishes; your team creates the proposal and price.
Can volunteers and crew view along?
Yes. Everyone with access sees the same inbox; you determine who sees which conversations.
What does it cost?
Current monthly amounts are on the pricing page; creating an account is free, no credit card required.
Different industry? Find yours
Type your industry. We'll show the relevant page, or a brief tailored explanation of what Slimbot can do for you.
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