AI assistant for psychologists and coaches: intake requests and appointments, without substantive help from the AI
When someone seeks help, the first step is often a short message. Slimbot ensures that message doesn't sit unanswered: registrations, rescheduling requests and reminders run through one inbox. The AI never provides care, advice or judgement; in case of emergency or doubt, the conversation goes to your team as priority.
Good morning, I'd like to schedule an intake with a psychologist. How does that work with you?
Assistant's draft
Good morning, great that you're getting in touch. I'll note down your request; which times of day suit you, and would you prefer on-site or online?
CustomiseApprove
Sound familiar?
Less back-and-forth messaging, fewer no-shows.
Without Slimbot
Message back and forth about appointments until a time suits
No-shows because nobody sends a reminder
Calendar, messages and customer data in three places
With Slimbot
Customers request an appointment via chat, WhatsApp or your site
Confirmation and reminder from your own number
Appointment, conversation and customer card in one overview
In practice
What comes in for psychologists and coaches, and what Slimbot does
"Do you have space for an intake?"
The assistant records the request with preferred times of day and indicates when the practice will respond. About waiting time, he only says what you have filled in.
"Can my appointment be rescheduled?"
Ask for a new time, draft in the calendar, confirmation after your approval.
"Will this be reimbursed by my health insurer?"
A reply from your own text about reimbursement and referral, or the conversation goes to you. The AI does not assess any individual situation.
"I have a question about an exercise from the last session."
Substantive: no answer from the AI. The message goes to you with the question included, on the customer card.
"I'm struggling and don't know what to do."
No advice from the AI. The message goes directly to your team with priority; the assistant refers to GP, out-of-hours GP service or 112.
WhatsApp (example)Example
CustomerGood morning, I'd like to schedule an intake with a psychologist. How does that work with you?
AssistantGood morning, thank you for getting in touch. I'll note your request; which times of day suit you, and would you prefer in-person or online?
CustomerPreferably Tuesday or Thursday morning, online.
AssistantThank you. I'll pass it on; the practice will let you know by <dag> which time is possible. A colleague will call you for questions about symptoms.
Fictional example; names, times and amounts are for illustration.
Try it yourself
Ask a question as a client of a psychologist and coach
Choose a question and see how the assistant responds. These are pre-written example answers (not live AI). In your own account, the assistant bases itself on your own data, and you decide whether an answer goes automatically or for approval first.
WhatsAppExample
Choose a question on the left to start the conversation.
Fictional example. Names, times and amounts are for illustration.
What it looks like
The real Slimbot inbox
Screenshots from a demo account with example conversations. Not real customers.
Example · desktopExample · app
How it works
Get started in three steps
From sign-up to working channel. You keep your own number.
1
Set the boundary
Practical matters on; everything about complaints, treatment or crisis always to your team.
2
Connect number and calendar
Your business WhatsApp via QR code and the diary in which you manage appointments.
3
Put requests in the right place
Via WhatsApp, e-mail or the chat on your website, always in the same inbox.
Features
What you get
Features that Slimbot has today. No promises we don't keep.
Intake requests neatly recorded
Name, preferred times of day and the nature of the request in brief, so you or the assistant don't have to ask three times.
Emergencies and content go to a human
You decide which topics the assistant never answers. Such a message goes to you or your team as a priority, with a referral to GP, out-of-hours GP service or 112.
Reschedule appointments without back-and-forth
The assistant requests a new time and puts it as a draft in your connected calendar; you approve it.
Reminders from your own number
A short message in advance with day, time and location or link. You don't have to remember or message it yourself.
Practical questions from your own text
Rates, reimbursements via the insurer, waiting time, online or on location: the assistant only uses what you have entered yourself.
Smart advice in 3 clicks
What suits your psychologists and coaches?
Answer three short questions and see which plan and features we recommend. It's an indication: you choose yourself, and you can cancel monthly.
Step 1 of 3
Free tools
Calculate it, no sign-up required
Two calculators with your own input and visible formula, and answer templates to use immediately. No e-mail address required.
Missed-messages calculator
How many requests are left unanswered or arrive too late? Enter your own estimate. The values below are example values.
Response-time check
How many hours per week is your business unreachable for messages, and what does that mean for your response time?
Three WhatsApp replies for a psychologists and coaches, to copy
Response to a registration for an intake
Goedemiddag <naam>, bedankt voor uw aanmelding bij <praktijknaam>. We hebben uw bericht ontvangen. Op <dag> laten we u weten of er plek is voor een kennismakingsgesprek en welke tijden mogelijk zijn. Groet, <uw naam>
Confirm rescheduled appointment
Goedemorgen <naam>, uw afspraak is verplaatst naar <dag> om <tijd> op <locatie of online>. Past dat toch niet, geef het dan uiterlijk <termijn> voor de afspraak door, dan zoeken we een ander moment. Groet, <uw naam>
Reminder of an appointment
Goedemiddag <naam>, een herinnering aan uw afspraak op <dag> om <tijd>. Kunt u niet komen, laat het ons dan weten via dit bericht. Tot dan, <uw naam>
Adjust names, times and amounts before you send. Fill in the text in <angle brackets> yourself.
From €14.95 per month
Excl. VAT, from the live price list. Start with a free account; a subscription only begins when you accept it.
No. The assistant only does the practical work: recording requests, scheduling appointments and passing on your own information. Content-related questions and anything that looks like an emergency go to your team.
What happens if someone reports a crisis?
The assistant gives no advice, but refers to GP, GP out-of-hours service or 112 and puts the message with your team as a priority. You remain responsible for the follow-up yourself; Slimbot is not a crisis service.
Can I decide what the AI never answers?
Yes. You define topics that always go to a human. If the assistant is unsure, it prepares a draft or forwards the conversation instead of answering.
Does the AI see what was discussed in a treatment?
Only what is in the conversation and what you put on the customer card yourself. If you don't put treatment information on the card, it's not there. Slimbot is not a records system.
Does it also work for a solo practice or coach?
Yes. You can work only with drafts that you send yourself, or let the assistant reply to practical questions. You choose per message type.
What does it cost?
You start with a free account, without a credit card. The current monthly amounts are on the pricing page; you can cancel monthly.
Different industry? Find yours
Type your industry. We'll show the relevant page, or a brief tailored explanation of what Slimbot can do for you.
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