SlimbotPlatform › Automation Flows › Email to Calendar
Automation Flows
Email to Calendar
An e-mail automatically turns into an appointment in your diary.
What is Email to Calendar?
Email to Calendar reads incoming emails and automatically adds appointments to your calendar. The AI extracts the date, time and subject from the message, so you don't have to type anything. No more double bookings or missed appointments.
How does it work?
- Connect your mailbox and calendar (such as Gmail or Outlook) to Slimbot.
- Let the AI recognise which e-mails contain an appointment.
- Choose whether the appointment is scheduled directly or first submitted to you for confirmation.
- Switch the flow on; new appointment e-mails automatically appear in your calendar.
Use cases
Consultant: client e-mails a proposal for a meeting, it's immediately in the calendar.
Installation company: confirmed scheduling of a job is automatically added to the calendar.
Example: an intake request via e-mail is scheduled as a provisional appointment.
Coach: session appointments from email automatically appear in your calendar.
Benefits
- Less back-and-forth about dates and times.
- No appointments you forget to enter.
- Always an up-to-date, accurate calendar.
- Saves daily cutting and pasting.
Frequently asked questions
What if there are ambiguous dates in the e-mail?
If anything is unclear, the flow first asks for your confirmation instead of scheduling blindly. This prevents errors in your diary.
Does it take my existing appointments into account?
Yes, the flow checks your diary and can warn you of overlap, so you don't get double-booked.
Are all e-mails put in my calendar?
No, only e-mails that actually contain an appointment. The AI ignores ordinary messages and newsletters.
Also within Automation Flows
Use Email to Calendar for your business?
Slimbot sets everything up for you. Start for free or request a tailored demo.